Proper planning and information is required for a hotel to best reach its operating potential. Pulse Consulting sees to it that a Business Plan is prepared annually for each hotel that we are auditing. The plan includes details on the hotel’s market, capital improvement needs, and operating history. The preparation of the plan involves the use of activity calendars for planning and future monitoring. The information provided will work to support the hotel’s marketing plan and operating budget

Pre-Opening Budget

To rationalize and control pre-opening expenses, a detailed budget should be established and approved by the owner, and therefore guaranty a strict monitoring of the investment expenses. Following accounts represent a substantial investment and should be budgeted with the utmost attention: restaurant and rooms furniture’s, kitchen equipment, technical equipment, computerized hotel system, linen and uniforms, and other operating equipments.

Financial Budget

Operational expenses will be clearly detailed and forecasted accordingly to the forecasted revenue. Amongst current expenses, food and beverage cost, payroll cost, operating equipment and guest supplies will be zero-based and fluctuate accordingly to the level of business.

Pulse Consulting financial department can produce detailed budgeting and forecasting documents, these forecasts areimportant keys for leadig and monitoring an efficient, profitable hotel operation. Through detailed projections and ratios forecast of: checks, amount of covers, guest utilization, average room rate, hotel occupancy, etc. potential revenue will be determined and used as a basis for departmental expenses calculation.

Administration

Some internal administrative forms are easing up control and financial management. These documents are customized for the use of the department’s heads and should be fully integrated in the daily working procedures. Administrative forms templates could be defined as: working schedule, inventory movement form, market list, cashiering form, linen and uniform requisition, cleaning schedule, etc.

Suppliers

In order to respect the quality product positioning of the hotel, we can assist in the establishment of the product list definition and the selection of the various suppliers. Purchasing procedures can be implemented and ensure consistency in quality and pricing during pre-opening and opening stages. Through its local suppliers network Pulse Consulting will negotiate and obtain the best quotations and purchasing conditions to its clients.